Save 14+ Hours Every Week With AI
spent on email
meeting time
with AI*
We rebuild your personal operating system with AI. Email triage, calendar optimization, meeting summaries, document creation—all customized to your workflow and voice.
The Executive Productivity Crisis
You didn't become an executive to manage email. Yet 40% of your day goes to last-minute issues and admin. Only 13% goes to strategy. AI can flip that ratio—if implemented correctly.
Drowning in Email
Spending 2+ hours daily sorting through messages, drafting responses, and extracting action items. Your inbox runs your schedule.
AI-Curious but AI-Stuck
You know AI can help, but ChatGPT feels like a toy. You need real integration into your actual workflows, not another tab to check.
Fragmented Tools
Slack, email, calendar, docs, CRM, project management—information scattered across a dozen apps. Context-switching is killing your deep work.
No Time to Optimize
You know you should systematize. But when? You're too busy firefighting to build the systems that would prevent the fires.
Is This You?
Your Profile
- CEO, Founder, Managing Director, VP, or C-Suite
- Company size: 5-500 employees
- Already spending $2K-$10K/month on productivity
- Using Claude/ChatGPT but want "next level"
- Executive assistant quit or underperforming
Trigger Events
- Spending 2+ hours daily on email/admin
- Board asking "what's your AI strategy?"
- Just heard competitor has AI-powered operation
- Feel like you're working harder, not smarter
- Missing strategic opportunities due to overload
Choose Your Path Forward
Whether you want full transformation, ongoing support, or just clarity on where to start.
Executive AI Transformation
Full-Service Package
We rebuild your personal operating system with AI. Custom workflows, integrations, training, and 30-day hypercare.
- Email triage & smart replies
- Calendar optimization
- Meeting summaries & action extraction
- Document creation in your voice
- Custom AI toolkit design
- Executive training & documentation
- 30-day hypercare support
24/7 AI Executive Assistant
Ongoing Support
An AI assistant that actually works—monitored and augmented by humans. Connected to all your communication channels.
- Email, Slack, WhatsApp, SMS, Discord
- Web search & flight check-ins
- Travel & expense management
- Daily human oversight
- Monthly optimization calls
- 99.9% uptime, 4-hour urgent response
AI Readiness Assessment
Free Diagnostic
15 questions to discover your AI archetype, identify your biggest time drains, and get personalized recommendations.
- 4 dimensions analyzed
- Personal AI archetype mapping
- Time savings estimate
- Custom recommendations
- Instant results
Where Executive Time Actually Goes
Based on studies from McKinsey, Harvard, and BCG—here's where your time goes and how much AI can realistically save.
Weekly Time Allocation
Email Management
28% of workweek spent on email — McKinsey Global Institute
Manually scanning hundreds of emails, drafting responses from scratch, missing important messages.
AI triages and prioritizes, drafts replies in your voice, extracts action items automatically.
Meeting Follow-up
72% of CEO time in meetings — Harvard Business School
Taking notes during calls, documenting decisions, action items falling through cracks.
Auto-transcription, AI summaries, action items extracted and assigned automatically.
Calendar & Scheduling
Executives average 37 meetings/week — Harvard Business Review
Endless back-and-forth scheduling, no buffer time, unprepared for calls.
Smart scheduling with preferences enforced, automatic meeting prep briefs.
Information Processing
60% of time on coordination vs 13% strategy — McKinsey
Manually pulling reports, missing patterns in data, reactive decisions.
Unified dashboard, anomaly alerts, auto-generated insights.
Document Creation
GenAI saves 5+ hrs/week on knowledge work — BCG 2024 Study
Starting from blank pages, multiple revision cycles, inconsistent tone.
AI drafts from bullet points in your voice, templates adapted to context.
Team Communication
Communication remains top productivity challenge — Forrester 2024
Context-switching between channels, missing updates, notification overload.
Channel summaries, async response drafts, smart notification filtering.
Typical Savings
Based on BCG research
Full Implementation
When all workflows optimized
That's 700 hours per year freed up for strategic thinking, relationship building, and the work only you can do.
Sources: McKinsey Global Institute • Harvard Business School • BCG AI at Work 2024 • St. Louis Federal Reserve • Forrester Digital Employee Experience 2024
Your 4-6 Week Journey
A structured process that respects your time while delivering real results.
Discovery & Design
Deep dive into your current workflows, pain points, and priorities. We map your communication patterns and identify the highest-leverage opportunities.
- ✓90-minute executive deep-dive session
- ✓Workflow audit across all tools
- ✓Priority outcome definition
- ✓Quick wins identification
System Architecture
Design your custom AI toolkit and integration architecture. We plan the MCP connections, prompt engineering, and automation flows.
- ✓Custom AI toolkit design
- ✓Integration architecture planning
- ✓MCP server configuration
- ✓Security and privacy review
Implementation Sprint
Build and deploy all your workflows. Daily testing with real data, iterative refinement based on your feedback.
- ✓Workflow implementation
- ✓API integrations and automations
- ✓Daily testing and iteration
- ✓Real-time adjustments
Training & Hypercare
Executive training on all systems, comprehensive documentation, and 30-day hypercare support to ensure everything sticks.
- ✓Executive training sessions
- ✓Video documentation library
- ✓30-day hypercare support
- ✓Optimization recommendations
Fractional Chief AI Officer at your service
John Ellison
AI, Productivity & Behavior Design16 years building products. 300+ founders supported. Led growth at Toucan Protocol and managed product at OpenGov. Now I focus exclusively on helping executives leverage AI to multiply their personal productivity.
Specializing in:
Individual AI Readiness Assessment
Answer 15 questions to discover your AI archetype, estimate your time savings potential, and get personalized recommendations for your productivity transformation.
What You'll Discover
This brief assessment evaluates your personal AI readiness across four key dimensions that determine transformation success.
- Your AI archetype and profile
- Estimated weekly time savings
- Biggest productivity opportunities
- Recommended starting point
- Personalized action steps
Dimensions Analyzed
Takes about 3 minutes. Results are instant.
Your Information
Enter your email to receive your personalized AI readiness report.
Common Questions
Consumer AI tools require you to context-switch, copy-paste, and prompt engineer every time. We integrate AI directly into your existing workflows—email, calendar, Slack—so automation happens automatically. Plus, we customize the AI to your voice, preferences, and specific business context.
AI augments, not replaces. Your EA handles high-touch relationship work while AI handles the repetitive processing—triaging 300 emails so your EA handles the 30 that need human judgment. Many clients find their EA becomes more effective when freed from administrative burden.
All integrations use enterprise-grade OAuth/API authentication. Data is processed through encrypted channels and never stored beyond session needs. We work with your IT/security team to meet compliance requirements and can sign NDAs before any sensitive access.
Week 1: 90-minute discovery session. Weeks 2-5: 2-3 hours per week for testing and feedback. Week 6: 2-hour training session. After that, the system works for you. Ongoing assistant requires minimal input—just respond when it asks clarifying questions.
For the Executive AI Transformation, all automations have human-in-the-loop checkpoints. The AI drafts, you approve. For the 24/7 Assistant, human oversight catches issues before they reach you. We start conservative and expand automation as trust builds.
Yes. The 24/7 AI Executive Assistant starts with a Pilot Week—full onboarding and access for one week. If it's not delivering value, you can walk away. Most clients continue because they immediately feel the time savings.
You own everything we build. All documentation, prompts, and configurations are transferred to you. If you want ongoing optimization, you can add the 24/7 Assistant or book quarterly tune-up sessions. But the core system is yours to maintain.
Absolutely. Our clients include founders, managing directors, VPs, and C-suite executives across finance, healthcare, professional services, media, and SaaS. The workflows we optimize—email, calendar, meetings, documents—are universal executive challenges.
Ready to Reclaim Your Time?
Take the free assessment to discover your AI archetype and get personalized recommendations. Or book a discovery call and we'll explore how AI can transform your productivity.